Job Title: Receptionist

Location: Irvine, CA 92614

Salary/Payrate: $50K - $62K, bonus and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired 

JOB DESCRIPTION #LI-AK1

ROLE AND RESPONSIBILITIES

The Receptionist is the first point of contact and provides general office support with a variety of administration and clerical tasks for internal and external clients and guests.  The receptionist reflects the firm’s values and creates a welcoming introduction for our client.

KEY RESPONSIBILITIES of this role include, but are not limited to: 

• Maintain a professional and welcoming reception service for internal and external personnel 
• Professionally and promptly answer phones, take messages, and redirect calls to appropriate person or voicemail
• Organize and liaise with couriers regarding mail to be sent to and from office
• Housekeeping – including tasks to ensure cleanliness, tidiness and sufficient stock levels for supplies in kitchen, general office, meeting rooms, copy, and supply rooms
• General office organization
• Book meeting/conference rooms and arrange catering when required, including organizing and planning the delivery of a weekly lunch and a monthly celebration with desserts for employees
• Process daily mail – incoming and outgoing
• Purchase office and kitchen supplies
• Liaise with building maintenance when required
• Make hotel and travel reservations when necessary
• Safety Monitor for building emergency and safety drills
• Main contact for parking validations
• Physical file creation and set up (when needed)
• Document filing in physical folders (when needed)
• Conflict of Interest checks, when needed
• General administrative assistance when required.
• Assist Firm Administrator in ad hoc and one-off tasks and projects.

KEY COMPETENCIES:

• Comprehensive understanding of company policies, procedures and processes  
• Maintains confidentiality
• Establishes and maintains interpersonal relationships and promotes a positive work environment
• Methodical approach to work, with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work.