Job Title:  Legal Executive Assistant

Location: Armonk, NY 10504

Salary/Payrate: $80k-$90k annually and AWESOME benefits!!!

Work Environment:  Onsite

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

SUMMARY: We are partnered with an internationally recognized litigation firm that is seeking an experienced Executive Assistant to join a dedicated team who supports the Chairman Emeritus of the firm. The individual will provide administrative support to the Chairman Emeritus with three other Legal Assistants during the week. The work hours are 10am – 6pm with rotating holidays and one – two weekends per month.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare and edit confidential documents
• Transcribe frequent phone dictation
• Arrange extensive travel plans with travel assistant
• Review emails throughout the day to ensure a timely response. Stay on top of important emails and bring them to the Chairman Emeritus’ attention for a response or follow up
• Calendar management-providing back up to the Executive Assistant working in our NYC office
• Answer busy telephones
• Input attorney diaries
• Heavy typing
• Other general administrative duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND /OR EXPERIENCE:

The ideal candidate will have at least 3 years of similar experience providing executive/administrative assistance in a legal environment. Prefer a BA/BS degree. Strong leadership abilities, people and project management skills and an ability to identify and implement creative solutions to enhance productivity, efficiency and effectiveness of operations, systems, and procedures.

LANGUAGE SKILLS:

Ability to read, write, analyze, and interpret documents and needs of internal and external clients. Ability to respond to common inquiries or complaints from internal clients, regulatory agencies, or members of the business community. Ability to effectively present information to management, public groups and others.

TECHNICAL SKILLS:

High level of proficiency with MS Word, 65 wpm typing speed. Basic knowledge of PC and Microsoft Office products such as PowerPoint and Excel. Ability to conduct detailed internet research. Knowledge of Westlaw and Lexis is helpful. Knowledge of iTimekeep and NetDocs is a plus.

AVAILABILITY REQUIREMENTS:

a) Attendance Requirement

Must maintain regular and acceptable attendance at such level as is determined in the Firm’s sole discretion.

b) Regular Hours Requirement

Must be regularly available and willing to work at least 7.5 hours per day, 37.5 hours per week as the Firm determines are necessary or desirable to meet its business needs.

c) Overtime Requirement

Must be available and willing to work such overtime per day or per week as the Firm determines is necessary or desirable to meet its business needs.

d) Weekend and Holiday Requirement

Must be available and willing to work such weekends and holidays as the Firm determines are necessary or desirable to meet its business needs.

e) Travel Requirement

Must be available and willing to travel to such locations and with such frequency as the Firm determines is necessary or desirable to meet its business needs.