Job Title: Legal Secretary

Location: Jacksonville, Florida 3219 Atlantic Blvd, Jacksonville, FL 32207

Salary/Payrate: $45K-$55K and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

We are seeking a detail-oriented and organized Legal Secretary to support attorneys in a fast-paced and busy law firm environment. The ideal candidate will have strong administrative skills, the ability to manage multiple priorities, and experience working within a legal setting.

Key Responsibilities

• Prepare, format, and proofread legal documents, correspondence, and reports
• Manage attorney calendars, including scheduling meetings, hearings, depositions, and deadlines
• Handle e-filing in state and federal courts
• Maintain and organize physical and electronic case files
• Coordinate client communications and respond to inquiries professionally
• Assist with billing, time entry, and expense tracking as needed
• Open new client matters and perform conflict checks
• Manage incoming and outgoing mail, emails, and phone calls
• Support attorneys with trial preparation, including assembling exhibits and binders
• Ensure compliance with court rules and filing deadlines

Qualifications

• Minimum 2 years of legal secretarial or administrative experience
• Knowledge of legal terminology, procedures, and court systems
• Experience with e-filing in state and/or federal courts
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Familiarity with legal software (e.g., Clio, iManage, Aderant, or similar) preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a deadline-driven environment

Preferred Skills

• Experience in criminal defense
• Strong proofreading and document formatting skills
• Ability to work independently and as part of a team
• High level of professionalism and confidentiality