Job Title: Trust & Estates Legal Assistant

Location: Houston, TX 77056

Salary/Payrate: $65K-$85K

Work Environment:  Onsite

Term:  Direct Hire

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired



JOB DESCRIPTION

Our client, a well-regarded Texas based law firm, is looking for a Trust & Estates Legal Assistant to join their Houston team.

Key Responsibilities

• Provide administrative support to multiple attorneys across various practice areas
• Maintain and organize digital and physical correspondence, records, and files
• Manage attorney calendars, monitor deadlines, and arrange meetings and court appearances
• Relay communications and coordinate conference calls, consultations, and virtual meetings
• Coordinate travel logistics and process expense reimbursement submissions
• Prepare legal materials including correspondence, pleadings, discovery, entity formations, and deeds
• Oversee document production, including redactions and Bates numbering
• Coordinate auxiliary services such as courier deliveries, document processing, and conference room scheduling
• Develop and maintain complex organizational charts
• File documents with the Secretary of State and conduct name availability searches
• Electronically file court documents and submit real property recordings
• Prepare, issue, and deposit checks for estate accounts
• Compile and distribute electronic closing binders
• Support trial and deposition preparation, including assistance with private offering documentation
• Coordinate CLE registrations and monitor attorney compliance hours
• Review, revise, and distribute pre-bills and client invoices

Core Skills & Expertise

• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Familiarity with legal timekeeping and billing platforms, preferably Aderant
• Typing speed of approximately 70 words per minute
• Strong written and verbal communication capabilities
• Exceptional accuracy with a high level of proofreading precision
• Competence in drafting, revising, and formatting legal documents
• Solid understanding of state and county court procedures
• Ability to thrive in high-volume, deadline-driven settings

Qualifications

• Minimum of five years of progressive experience performing advanced administrative functions in a professional environment