Job Title: Billing Coordinator

Location: Cleveland OH 44114

Salary/Payrate: $60K-$75K annually and AWESOME benefits!!!

Work Environment:  Onsite with 2 days WFH per month

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Billing & Administrative Coordinator supports the daily operations of a multi-practice law firm by managing legal billing functions and providing comprehensive administrative support. This role requires strong attention to detail, professionalism, discretion, and the ability to work in a fast-paced legal environment while supporting multiple attorneys and practice areas.

Key Responsibilities

Billing & Financial Administration

• Prepare, review, and process client invoices in accordance with attorney time entries and firm billing guidelines
• Manage billing cycles, including monthly invoicing, adjustments, write-ups, and write-downs
• Respond to client billing inquiries professionally and timely
• Track accounts receivable and follow up on outstanding balances
• Coordinate with attorneys regarding billing accuracy and compliance
• Maintain accurate billing records and reports

Administrative & Office Support when needed

• Provide administrative support to attorneys and legal staff across multiple practice areas
• Assist with document preparation, formatting, and filing (electronic and physical)
• Maintain client billing files in compliance with firm policies and confidentiality standards
• Support internal administrative processes as needed

Compliance & Professional Standards

• Maintain strict confidentiality of client and firm information
• Ensure billing and administrative processes comply with firm policies and legal ethics requirements
• Assist with audits, reporting, and internal reviews as requested

Qualifications & Experience

• Associate degree or equivalent work experience required; legal or business administration preferred
• 2+ years of billing, administrative, or legal office experience (law firm experience strongly preferred)
• Familiarity with legal billing practices, timekeeping, and invoicing
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience with legal billing or practice management software (e.g., Clio, Centerbase) a plus

Skills & Competencies

• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Ability to manage multiple priorities and meet deadlines
• Professional demeanor with attorneys, clients, and staff
• Strong problem-solving skills and initiative
• Ability to work independently and collaboratively