Job Title: Litigation Legal Administrative Assistant

Location: Dallas TX 75201

Salary/Payrate: $70K-$85K annually and AWESOME benefits!!!

Work Environment:  Hybrid (1 day WFH after initial ramp up period)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client is looking to hire an experienced Litigation Legal Administrative Assistant in their Business Litigation Practice Group in the Dallas office. This position offers an exciting opportunity to work closely with experienced attorneys on complex business litigation cases.

It is not required, but if you have Intellectual Property experience, that’s a huge plus

Duties and Responsibilities:

• Provide secretarial and administrative support to attorneys.
• Prepare and edit legal documents and correspondence, including tables of content and tables of authority; proofread for accuracy and completeness; save documents to the document management system.
• Proofread briefs.
• Docket case deadlines.
• File documents in state and federal courts.
• Review, organize, and process client billing in a timely manner.
• Research and respond to requests for information from attorneys and clients.
• Enter attorney time; review and revise timesheets accurately.
• Manage and monitor the calendaring of deadlines and key dates.
• Schedule and coordinate meetings; interact with clients and other contacts.
• Coordinate business travel arrangements.
• Develop and organize both electronic and physical files; maintain efficient organizational systems.
• Prepare conflict of interest checks and open new client files.
• Prepare engagement letters and conflict waivers.
• Coordinate with Audit Committee to prepare audit responses for clients.
• Process expense reports/reimbursement requests.
• Assist assigned attorneys with CLE compliance and business development activities.
• Perform other duties as assigned.

Job Requirements:

• Minimum of 3 years of experience as a legal assistant in a law firm.
• Prior litigation experience required.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), including generation of tables of content and tables of authority.
• Strong working knowledge of document management systems.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Proven ability to manage multiple priorities and meet competing deadlines.
• Strong interpersonal and teamwork skills with a high degree of professionalism.
• Demonstrated discretion in handling confidential and sensitive information.
• Ability to work a later daytime shift to support team and business needs.
• Flexibility to work overtime as needed.
• Flexibility to attend trials as support when needed.