Job Title: Legal Assistant

Location: Pittsburgh, PA 15219

Salary/Payrate: $60K-$70K

Work Environment: HYBRID (3 days ONSITE, 2 days REMOTE)

Term: Contract-to-hire

Bachelor’s Degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client is looking for a Legal Assistant to join their Pittsburgh office to support an active litigation team. The ideal candidate will provide high-level administrative support to attorneys focusing on civil litigation matters. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing organization. 

RESPONSIBILITIES

• Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents;
• Filing and serving legal documents in all PA Federal Courts and local courts throughout the state;
• Communicating with courts, opposing counsel, clients and vendors;
• Processing vendor invoices and prepare check requests;
• Preparing expense reimbursement forms;
• Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines;
• Opening new files and ensuring proper indexing and filing of original legal documents and electronic files;
• Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents;
• Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.;
• Entering billable time entries into the firm's timekeeping system accurately and in a timely manner;
• Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed;
• Performing general administrative duties such as filing, photocopying, scanning, managing office supplies, answering phones, and all other duties as assigned by your supervisor.

EDUCATION AND EXPERIENCE

• High School Diploma;
• Minimum 3 years’ experience as a legal assistant in a civil litigation setting;
• Experience with PA State and Federal court procedures and rules;
• Strong understanding of civil litigation procedures, court rules, and legal terminology;
• Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure;
• Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents;
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications;
• Ability to maintain confidentiality;
• Interpersonal skills necessary in order to communicate and follow instructions effectively;
• Independent judgment required to plan, prioritize and organize diversified workload.