Job Title: Legal Administrative Assistant

Location: New York NY 10022

Salary/Payrate: $100K-$120K annually and AWESOME benefits!!!

Work Environment:  Hybrid (2 days WFH after initial 30-90 day training period)

Term: Permanent / Fulltime

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-CB1

Our client is seeking a highly professional and experienced Legal Administrative Specialist to provide high-level support to two attorneys in leadership roles with expanding client portfolios and active business development efforts. Under the supervision of the Senior Manager of Legal Support Services, the Legal Administrative Specialist performs a wide range of executive level litigation and administrative tasks. This role requires exceptional task execution skills, a command of complex calendar and workflow management, and the ability to operate with precision in a fast-paced, client-focused environment.

Key Responsibilities

• Maintains full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Directly manages complex and evolving attorney calendars, ensuring schedule integrity, conflict resolution, and timely attendance at all meetings and calls.
• Drives communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Produces, formats, and finalizes legal documents with a high degree of accuracy and professionalism.
• Utilizes advanced task management tools, including AI-integrated systems, to optimize workflow, maintain visibility across pending actions, and ensure accountability.
• Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information.

Knowledge, Skills, and Abilities

• Proficiency in drafting legal documents and managing multiple priorities under deadlines.
• Strong editing and proofreading skills with attention to detail.
• Professional interpersonal communication skills; able to work with individuals at all levels.
• Ability to handle sensitive matters with discretion and sound judgment.
• Comfortable with technology tools, calendar management systems, and billing platforms.
• Willingness to support new attorney onboarding and provide practice area training.

Education and Experience Qualifications

• High school diploma or equivalent required; Associate degree or Paralegal Certificate preferred.
• Minimum of 10 years of legal administrative experience required. Those with less experience are still encouraged to apply and could be considered for a Legal Administrative Assistant role.
• Experience in a leadership or administrative capacity is strongly preferred.