Job Title: Litigation Administrative Assistant

Location: Los Angeles, CA 90010 (Wilshire Blvd area) or Riverside, CA 92507

Salary/Payrate: $90K -$105K (some flex), bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH after ramp up)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-KG1

Our client is seeking an experienced Litigation Legal Secretary to support a busy litigation practice. The ideal candidate is proactive, highly organized, detail oriented, and thrives in a fast paced legal environment. This position provides direct support to multiple attorneys and requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism.

If you enjoy working in a collaborative team environment and take pride in producing high quality work, we encourage you to apply.

Responsibilities

• Provide litigation support to multiple Partners and Associates.
• Prepare, revise, proofread, and format pleadings, motions, discovery, correspondence, agreements, and other legal documents.
• Electronically file documents with California State and Federal Courts, including Superior, Appellate, District, and Supreme Courts.
• Review filings for accuracy and compliance with court rules and filing requirements.
• Maintain attorney calendars and docket litigation deadlines using the firm's calendaring system.
• Coordinate hearings, depositions, mediations, arbitrations, trials, and client meetings.
• Prepare trial notebooks, exhibits, binders, and other materials for hearings and trial.
• Maintain electronic client files using the firm's document management system.
• Enter attorney time and expense reports as needed.
• Coordinate travel arrangements and prepare expense reimbursements.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Provide secretarial coverage for other attorneys and legal secretaries as needed.
• Assist with special projects and other administrative duties assigned by attorneys or management as needed.

Qualifications

• Minimum of 5 years of litigation legal secretary experience in a law firm.
• Experience supporting multiple litigation attorneys.
• Extensive experience filing in California State and Federal Courts.
• Strong knowledge of court rules, deadlines, and litigation procedures.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize multiple deadlines while maintaining accuracy.
• Ability to work independently and exercise sound judgment.
• Professional, confident, and composed under pressure.
• Strong client service and interpersonal skills.

Technical Skills

Experience with the following is preferred:

• Microsoft Office Suite (advanced Word and Outlook skills)
• iManage
• CompuLaw
• Westlaw Drafting Assistant
• Adobe Acrobat or other PDF software
• Judicial Council Forms software

Municipal law experience is a plus.