Job Title: Accounts Payable Assistant

Location: Indianapolis, IN 46204

Salary/Payrate: $30-$35/hour

Work Environment: Hybrid

Term: Temp/Contract

Bachelor’s degree required: No

Referral Fee: AMS will pay $250 should the person you refer gets hired

Job Description:

The Accounts Payable Assistant will perform a variety of accounting duties according to established policies and procedures which may include expense report review, domestic accounts payable, entry of foreign vendor invoices or review of foreign invoices submitted by attorneys and staff, processing the quick checks, and posting cost entry for the Firm and processing trust receipts and disbursements. Maintains contact with attorneys and staff and observes confidentiality of client and firm matters. The ideal candidate will have prior office experience, strong communication skills, and the ability to manage multiple tasks in a fast-paced professional environment.

Responsibilities:

• Utilizes computerized accounting, payables and general ledger software programs.
• Reviews expense reports submitted by attorneys and staff.
• Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.
• Reviews vendor statement of accounts.
• Requests and reviews form W-8 from foreign vendors.
• Processes weekly accounts payable check run.
• Makes necessary corrections to charges posted to clients as directed by attorneys.

Qualifications/Requirements:

• Ability to read, write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent in order to maintain and verify accounts.
• Approximately six months to one year of on-the-job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment/software with minimum supervision in order to carry out routine accounting duties with minimal supervision.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to respond to requests requiring analysis and support of checks issued and disbursements posted to clients.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys and staff and to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Demonstrated exemplary track record in the handling of (personal and/or business) fiscal responsibilities and matters.