Job Title: Private Client Legal Administrative Assistant

Location: Boston MA 02210

Salary/Payrate: $90K-$110K annually and AWESOME benefits!!!

Work Environment:  Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

RESPONSIBILITIES:

• Serve as the right-hand to the attorneys in the administration of their Private Client practices and the service of their clients; develop and maintain a deep understanding the practices and clients.
• Manage flow of information to help organize, prioritize, and address requests from both internal and external clients through to completion.
• Take initiative to proactively assist attorneys with their practices and with administrative tasks, including calendaring, conflict checks, and communications.
• Monitor and manage attorneys’ calendars and diaries for time-keeping purposes.
• Draft, format, proofread, and edit legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details.
• Assist with time entry and preparation of client bills, ensuring time is submitted timely and bills are sent to clients.
• Arrange and coordinate logistics and services for meetings, events, signings, etc.
• Handle travel arrangements for out-of-town meetings and conferences
• Coordinate reimbursements, efficiently reconcile expenses and submit invoices.
• Track business development activities, including calendaring of follow-up actions.
• Develop positive and productive relationships with members of the firm and its vendors, allowing for the effective use of internal services to efficiently perform work.
• Transmit all correspondence and other legal documentation to the appropriate client/matter files and title files and the retrieval of the same.
• Arrange for service of process, hand-deliveries, and conference calls.
• Relay/interpret communications and/or work assignments between partners, associates, paralegals and other firm personnel.

QUALIFICATIONS:

• BA/BS degree preferred, but not required.
• 8-10 years of prior administrative, legal and/or executive assistant experience required.
• Private Client or Trust and Estates experience REQUIRED.
• Expertise in Microsoft Word (styles), Microsoft Outlook, PowerPoint, and Excel. Comprehensive understanding of PDF (Kofax, Adobe) functions.