Job Title: Legal Assistant

Location: Tamp, FL 33602

Salary/Payrate: $50K- $60K varies depending on years of experience

Job Type: Full-Time | Monday – Friday | 8:00 AM – 5:00 PM

Work Environment: On-site

Term:  Full-time / Permanent

Experience Required: Minimum 3 years of legal assistant experience

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description: #LI-JP1



Our Legal client is seeking a highly organized and detail-oriented Legal Assistant to support our legal team, with a focus on managing case schedules, meeting critical deadlines, and maintaining thorough and up-to-date files. This role includes transcribing dictation, drafting documents, e-filing, processing invoices, and ensuring compliance with client billing policies and court requirements. The ideal candidate will possess excellent communication skills, a strong work ethic, and a high level of professionalism and discretion.

Key Responsibilities

• Transcribe dictation
• Draft legal documents for matters without a paralegal assigned
• Schedule depositions, hearings, mediations, and other legal events, while tracking related deadlines
• Familiar with Guardian ad Litem processes and procedures
• Stay informed on Judge/County-specific requirements and preferences
• Proofread legal correspondence and documents with high attention to detail
• Familiar with Mediation processes, calendaring, and invoices
• Perform e-filing and calendar deadlines based on filing events
• Manage incoming mail: scan, save, and name documents appropriately, and calendar deadlines as needed
• Process invoices and manage billing in compliance with client guidelines
• Communicate with clients and adjusters to coordinate case events and update on case progress
• Provide general administrative support to attorneys as needed

Skills and Qualifications

• Strong organizational skills and the ability to manage multiple tasks and deadlines
• Excellent interpersonal and written communication abilities
• Legal knowledge sufficient to support attorneys across a variety of tasks
• High attention to detail and excellent proofreading skills
• Strong sense of ethics and ability to handle confidential information
• Proficiency in legal document management systems and office software
• Ability to work independently and collaboratively in a fast-paced environment
• Familiarity with e-filing systems and court processes is required
• Experience with client billing policies and invoice processing
• Knowledge regarding Guardian ad Litem cases
• Knowledge of Mediation practices and procedures

Preferred Qualifications

• Prior experience as a Legal Assistant or Legal Secretary
• Knowledge of litigation processes and familiarity with client-specific requirements
• Experience supporting multiple attorneys or case teams
• Proficient in dictation

Benefits

• Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Health Savings Account (HSA)
• Paid Time Off (PTO)
• Paid Firm Holidays
• 401(k) Retirement Plan with Company Match

If you are a proactive, detail-driven professional seeking a full-time legal assistant position in a collegial and reputable law firm, we encourage you to apply.