Job Title: Legal Administrative Assistant (Corporate/M&A)

Location: Houston TX 77002

Salary/Payrate: $85K-$95K annually and AWESOME benefits!!!

Work Environment:  Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client is looking for a Corporate Legal Administrative Assistant (LAA) to support attorneys in their Mergers & Acquisitions and Corporate practice in their Houston office. This position is ideal for a detail-oriented professional who thrives in a fast-paced transactional environment, anticipates attorney and client needs, and enjoys working collaboratively to provide exceptional client service.

Essential Job Duties

• Provide comprehensive administrative support to attorneys practicing in mergers and acquisitions, corporate governance, general business transactions, and similar areas.
• Prepare, revise, format, and proofread complex transactional documents, including purchase agreements, operating agreements, corporate resolutions, entity formation documents, closing checklists, signature packets, and correspondence.
• Assist with all phases of transactional matters, including organizing due diligence materials, maintaining electronic data rooms, assembling closing binders, and coordinating post-closing documentation.
• Open, maintain, and close client and matter files while ensuring compliance with firm policies and records management procedures.
• Manage attorney calendars and coordinate meetings, conference calls, and client presentations, while anticipating scheduling conflicts and priorities.
• Coordinate domestic and international travel arrangements, prepare itineraries, and process expense reimbursements.
• Prepare client engagement letters, conflict-related documentation, and matter intake requests.
• Enter attorney time accurately and timely while assisting with billing coordination, expense processing, and client billing inquiries.
• Communicate professionally with clients, opposing counsel, financial institutions, accountants, and other business professionals on behalf of attorneys.
• Prepare and distribute signature packets utilizing electronic signature platforms and coordinate execution of transactional documents.
• Assist with corporate entity maintenance, including organizing corporate records, annual filings, and governance documentation.
• Utilize firm technology and workflow systems efficiently, collaborating with centralized administrative teams to ensure timely completion of requests.
• Coordinate with paralegals, other LAAs, and other business professionals to meet transaction deadlines and deliver seamless client service.
• Handle confidential and sensitive client information with the highest level of professionalism and discretion.
• Demonstrate flexibility by supporting team initiatives and assisting colleagues during peak workloads or attorney absences.
• Maintain regular, reliable, and predictable attendance.

Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Ten or more years of experience supporting corporate, transactional, or business law attorneys in a law firm or other professional services environment preferred.
• Experience supporting mergers and acquisitions, corporate governance, commercial finance, or other transactional legal practices strongly preferred.
• Advanced proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems, electronic billing platforms, PDF editing software, and electronic signature applications.
• Willingness to embrace emerging technologies, including AI-enabled productivity tools, and the ability to quickly learn new systems and processes.
• Exceptional document formatting and proofreading skills with strong attention to detail.
• Excellent organizational and time management skills with the ability to prioritize multiple assignments and consistently meet deadlines.
• Strong written and verbal communication skills with a professional and client-focused demeanor.
• Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with discretion.
• Demonstrated ability to work independently while contributing positively to a collaborative team environment.
• Ability to adapt to changing priorities and perform effectively in a fast-paced transactional practice.