Job Title: Litigation Administrative Assistant

Location: San Diego, CA 92121-1117

Salary/Payrate: $65K-$98K annually bonus and AWESOME benefits!!!

Work Environment: Hybrid - 1-day WFH day per week

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $1K should the person you refer gets hired



Job Description:

Our client, an AmLaw 50 firm, is looking to hire a Litigation Administrative Assistant at their offices in San Diego, CA 92121. The position is on a full time, direct hire basis, will pay an annual salary of $65K-$98K, offers a comprehensive benefits package, is overtime eligible. The ideal candidate will possess experience in IP Litigation with knowledge of USPTO. 

The Litigation Administrative Assistant will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers.

Position responsibilities:

• Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes
• Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.
• Maintain attorney/paralegal calendar, including scheduling, coordinating meetings, and inputting all court related deadlines to team members
• Communicate with docket department for all litigation related deadlines
• Redline documents using Litera program
• Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service
• Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules
• Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas
• Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing
• Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)
• Coordinate and request court reporters and videographers for depositions and court hearings
• Assist with deposition exhibits preparation 
• Assist, draft, and coordinate service of subpoenas
• Proofread documents
• Conduct basic legal research
• Assist with documents to DocuSign
• Handle all incoming telephone calls and placement of outgoing calls in a professional manner
• Maintain good client relationships for attorneys
• Enter time using Intapp daily
• Assist other team timekeepers, as needed
• Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters
• Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines
• Assist with requesting conference rooms for various client meetings and depositions
• Copy documents that are not appropriate to send to the Copy Center
• Make travel arrangements, adhering to the firm’s Travel Policy
• Review, distribute and process prebills
• Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
• All other duties as assigned or required

Skills and experience:

Required:

• Proficiency in iManage, Litera, DocuSign, Intapp
• Available to work overtime, as required
• Proficiency in Microsoft Office Suite
• Keep abreast of court rules and procedures and understand legal terminology
• Previous litigation secretarial experience

Preferred:

• Bachelor’s degree
• IP litigation experience
• Proficiency in Salesforce, LiquidFiles, Egencia