Job Title: Billing Coordinator

Location: Washington D.C., 20037

Salary/Payrate: $80K-$85K AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH)

Term: Permanent

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description: #LI-SS1

Please send your resume in Word format if you are interested in a Billing Coordinator opening located in Washington D.C., 20037. Salary in the $80K-$85K range + AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

The Billing Coordinator plays a key role in preparing and analyzing complex client invoices, utilizing billing software to process pre-bills and final bills, and tracking time entries, expenses, and disbursements. This role requires strong attention to detail and a deep understanding of billing procedures, ensuring accuracy and compliance with both client requirements and firm policies. The successful candidate will be highly motivated and experienced in law firm or professional services billing.

QUALIFICATIONS:

• 2-4 years of billing experience in a law firm or professional services firm
• Proficiency with legal billing software; prior experience with and knowledge of 3E system is preferred
• Strong attention to detail with excellent organizational, analytical and problem-solving skills. Ability to handle a high volume of client invoices
• Knowledge of electronic billing vendor systems and LEDES electronic billing standards



RESPONSIBILITIES:

• Prepare client invoices and accurately post them in the accounting system.
• Perform invoicing updates, time entry edits, write offs, fee and expense transfers, and other changes as instructed and in accordance with Firm policy.
• Maintain client invoicing files and ensure all documentation is accurate and up to date.
• Assist accounting management, billing attorneys and secretaries with client requests including budgets, special requests, and client reports.
• Prepare client invoices in the specified format (i.e. PDF, email, LEDES file).
• Assist Director, Client Accounting Operations with accrual and budget requests in various electronic billing applications, electronic billing enrollment and onboarding. Submit timekeeper rates in various electronic billing applications.
• Identify and analyze client invoicing issues and refer issues to accounting management and/or attorneys as necessary.
• Liaise with attorneys and legal secretaries to address invoicing inquiries related to client invoicing, time entries, and expenses.
• Provide documentation of expenses upon request.
• Assist with monthly and year-end accounting period closings as required.