Job Title: Legal Secretary – Labor & Employment

Location: San Francisco CA 94111

Salary/Payrate: $115K-$120K annually and AWESOME benefits!!!

Work Environment:  Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: HIGHLY PREFERRED

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-AV1

Our client is searching for a candidate who is very savvy with scheduling (heavy), can maintain a very busy calendar and be the "right hand"/gatekeeper. A lot of administrative tasks, travel changes can be extensive (i.e., both International and Domestic) with very last-minute travel changes. They are looking for someone who has 10+ years' experience, with solid legal and some executive assistant skills. 

Tasks: 

• Excels with heavy scheduling
• Follow-up on Meeting Action Items
• Processing and managing vendor invoices
• Experience in making extensive travel arrangements (i.e., both Domestic and International travel; last minute)
• Screening Calls
• Manage and maintain calendars (Admin and Litigation)
• Administrative responsibilities: preparing expense reports, check requests, entering time into Intapp Time as requested, opening and distributing incoming mail, billing, etc.
• Schedule and coordinate complex activities such as meetings, events and seminars.
• Monitor and respond to incoming communications
• Prepare attorneys correspondence, and other legal documents as requested.
• Ability to appropriately draft information on behalf of timekeeper with little or no direction.
• Formatting/revising briefs, pleadings and other legal documents
• Generating TOC/TOA for briefs.
• Assisting with manual and electronic court filings
• Serving Discovery documents
• Knowledgeable with all aspects of discovery process, e-discovery, and worked with e-discovery vendor.
• Be familiar with certain Court Procedures, California Rules of Court, Federal Rules of Civil Procedure, etc.
• Experience with trial preparation
• Take initiative (i.e. trouble-shooting) in certain instances wherein insufficient and/or lack of instruction are provided
• Maintain professional interaction with clients
• Possess excellent written and verbal skills
• Update and proof visual presentations.
• Maintain and update filing system for the attorneys. Retrieves information from files when needed.
• Proofread copy for spelling and grammar making appropriate changes.
• Work well under pressure with intense deadlines
• Have solid organizational and planning skills
• Interact with others at all levels
• Problem Analysis and problem-solving skills
• Judgment and decision-making ability
• Maintain high levels of confidentiality
• Team Player
• Attention to detail and accuracy
• Communication skills
• Volunteers to assist others in practice group and office. Works harmoniously in a team environment and fosters team spirit.
• Shares information and expertise readily with staff members at all levels.

Skills:

• In addition to Labor and Employment/Litigation skills, also has some Executive Assistant skills/capabilities.
• Intermediate knowledge of Word, Excel, and PowerPoint.
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, Chrome River, etc.).
• Can work independently prioritizing work and meeting intense deadlines
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Understands Firm structure and available resources