Job Title: Billing & Accounts Receivable Specialist

Location: Bethesda, MD 20814

Salary/Payrate: $30/hour

Work Environment: Hybrid (3 of days WFH) (Preferred: Monday & Thursday in office)

Term:  Contract (3-4 months)

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-FL1

About the Role

An established immigration law firm is seeking a detail-oriented Billing & Accounts Receivable Specialist to support its finance operations on a temporary basis. This role combines billing, collections, and financial reporting with light office support duties. The ideal candidate has strong QuickBooks, Excel, and Microsoft Office skills, thrives in a professional services environment, and can manage both financial and administrative responsibilities.

Key Responsibilities

Billing & Accounts Receivable

• Generate weekly prebills in QuickBooks (approx. 30–40/month).
• Enter new charges weekly and prepare reports for management.
• Prepare and send invoices to clients via QuickBooks, ensuring compliance with firm security requirements.
• Maintain AR reports in QuickBooks, add notes, and share with attorneys every Friday.
• Follow up on overdue accounts (corporate clients: 30 days; individuals: 15 days).
• Track payments, match bank transactions, and reconcile accounts in QuickBooks.
• Perform credit card reconciliations (3 cards consolidated into one major statement, ~80 charges/month).
• Prepare and distribute weekly income reports from QuickBooks to management.
• Support attorneys by entering timesheets and billing rates into QuickBooks as needed.
• Handle refunds, billing histories, and payment adjustments as requested.

Reporting & Analysis

• Create pivot tables and apply formulas in Excel for reconciliations and reporting.
• Prepare origination and quarterly reports using Excel and PowerPoint.
• Assist with financial presentations for management.

Administrative Support

• Handle daily mail and packages.
• Manage coffee, break room, and copy room supplies.
• Run dishwasher at beginning and end of day.

Other Systems

• Utilize Edge (immigration law firm software) to track client payments and billing activity.
• Manage USCIS check processing—create, send, and track checks daily, including when working remotely.

Qualifications

• 3+ years of experience in billing, accounts receivable, or accounting support (law firm or professional services experience preferred).
• Proficiency with QuickBooks (billing, AR, reporting, reconciliation).
• Strong skills in Excel (pivot tables, formulas) and PowerPoint.
• Experience with Microsoft Office Suite (Word, Outlook).
• Detail-oriented, organized, and proactive in following up with clients and attorneys.
• Ability to manage both financial and administrative tasks independently.

Additional Details

• Assignment begins mid-October.
• Hybrid flexibility available, but candidate must be able to process USCIS checks daily.