Job Title: Legal Support Specialist

Location: San Francisco, CA 94111

Salary/Payrate: $83K to $101K annually W2 and AWESOME benefits!!!

Work Environment: Hybrid 4 days onsite, 1 day remote

Term: Permanent / Fulltime 

Bachelor’s degree required: No

Referral Fee: AMS will pay $1,000 should the person you refer gets hired

Job Description:

Our client, an AmLaw 50 firm, is looking to hire a Legal Support Specialist at their offices in San Francisco, CA 94111. This role is on a full time, direct hire basis and will pay an annual salary of $83K-$101K, offer a comprehensive benefits package, and are overtime eligible.

Position responsibilities:

• Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product
• Create and maintain files, including electronic files in iManage and Outlook
• Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients, while coordinating with business intake & conflicts department
• Maintain timekeepers’ calendar, including scheduling and coordinating virtual and in-person client and internal meetings, while proactively resolving scheduling conflicts
• Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines
• Enter time daily in IntApp and maintain appropriate records
• Review, distribute, and process prebills
• Perform audit letter process
• Perform legal research as requested
• Maintain timekeepers’ CLE credits and bar admissions/renewals
• Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy
• Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects
• Copy and print documents that are not appropriate to send to the service center
• Consistently use the CRM tool to support business development in the firm
• Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients
• Assist other timekeepers and team members, as needed
• Work with, delegate and provide mentorship to practice team assistants as appropriate
• Keep abreast of applicable software and procedural changes at the firm
• Participate in pilot programs to test and improve technology or workflow enhancements.
• Other duties as assigned or required

Skills and experience:

Required:

• Exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 4+ years of administrative support experience in a law firm or legal department, preferably specializing in corporate or business practice

Preferred:

• Ability to navigate and interpret legal procedures and terminology effectively
• Bachelor’s degree or business college certificate

Competencies:

• Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team
• Pro-actively prioritize work assignments and consistently meet deadlines
• Delegate work effectively when necessary
• Demonstrate initiative, diplomacy, and tact
• Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication
• Engage in a professional and polite manner with clients, colleagues, and others
• Reliable, committed, organized, and punctual