Job Title: Healthcare Litigation Paralegal

Location: Sacramento, CA 95814

Salary/Payrate: $85K-$120K annually plus a performance-based bonus and AWESOME benefits!!!

Work Environment: Hybrid (#2 of days WFH)

Term: Permanent / Fulltime 

Bachelor’s degree required: No

Referral Fee: AMS will pay $1,000 should the person you refer gets hired

Job Description:

Our client, an AmLaw 100 firm, is looking for a Healthcare Litigation Paralegal to join their team at their offices in Sacramento, CA 95814. This is a full time, direct hire role paying an annual base salary of $85K to $120K, and our client allows for a hybrid work week with two days of remote work, and three days in-office. 

Candidates must possess previous trial experience, experience working with Relativity, and strong experience with Microsoft Excel (pivot tables, macros, formulas, large data sets, etc.). Our client is seeking a Healthcare Litigation Paralegal who has case experience with hospital healthcare systems and health insurance companies, not personal injury. Any experience with HIPAA rules and regulations would be a plus.

Responsibilities

• Case Management
• Utilize Excel, Relativity, and other platforms for data analysis, coding, exports, and workspace management to support discovery, mediation, and settlement processes
• Proactively serve as the focal point for litigation team communications and centralized repository for information on project assignments including maintaining case calendars, collaboration on deadlines, and ensuring compliance with HIPAA and other sensitive healthcare data requirements. 
• Coordinate all case matters as the primary point of communication for litigation teams, including maintaining case calendars, collaboration on deadlines, and ensuring compliance with HIPAA and other sensitive healthcare data requirements
• Manage complex case files, including creating, indexing, and proofreading legal documents for accuracy, proper citation, and meeting court/regulatory filing requirements, particularly in healthcare cases
• Conduct advanced legal and factual research, organize, and oversee healthcare-related document collections, and assist in drafting discovery documents and memoranda
• Assist with document collection and tracking, ensuring proper handling of electronically stored information (ESI) in collaboration with Practice Support and eDiscovery Project Managers, and outside service provider support teams
• Ensure proper redaction and handling of protected health information (PHI) and sensitive healthcare data in compliance with HIPAA, HITECH, and other privacy regulations
• Support all phases of mediation, arbitration, or trial preparation, including assembling exhibits and witness lists, coordinating logistics, and working with experts and vendors
• Accurately record billable time and manage submissions of time entries in accordance with firm guidelines
• Other duties as assigned by supervising attorneys and the Senior Director, Practice Support & Paralegal Operations
• Maintain accurate and up-to-date calendar systems in collaboration with legal secretaries and docketing personnel to track important deadlines, court dates, and deliverables
• Oversee the creation, indexing, and ongoing maintenance of complex case files and document collections using modern document management systems and platforms
• Assist with the preparation, review, and proofreading of legal documents, filings, and agreements for accuracy, compliance, and alignment with jurisdictional standards. This includes proofreading legal memoranda for typographical and grammatical accuracy and verifying citations to legal authorities and evidence in compliance with The Bluebook and/or other court-specific requirements
• Coordinate and manage court filings and submissions, including electronic submissions, ensuring compliance with jurisdictional processes and requirements
• Research & Discovery
• Conduct advanced fact research and analysis using online databases, public agencies, courts, and other sources; prepare detailed memoranda summarizing findings
• Manage specialized document collections, including witness files, subject/issue files, and expert reliance documents
• Draft initial versions of discovery requests (interrogatories, requests for production, requests for admission), responses, pleadings, and memoranda
• Conduct interviews with witnesses and custodians to gather relevant information
• Coordinate with internal resources and outside service providers (as needed) for document production and review; perform quality control assessments of service provider work
• Execute complex workspace searches to retrieve relevant documents over the course of a matter to identify case-relevant materials, deposition exhibit preparation, and other case evidentiary needs
• Draft privilege logs and perform initial document reviews to identify responsiveness, relevance, and privilege. Ensure appropriate handling and redaction of sensitive or confidential information
• Summarize deposition transcripts and manage/track depositions
• Preparation and Assistance at Trial or Other Proceedings
• Assist with all-phases of mediation, arbitration, regulatory board hearings, or trial proceedings, including preparation of exhibit and witness lists, deposition designations, witness preparation, and trial briefs
• Coordinate logistics with hearing and/or court personnel, opposing counsel, experts, and necessary trial support vendors
• Familiarity with hearing board and/or courtroom technology and presentation tools, helping to ensure seamless integration with courtroom personnel and other counsel
• Provide on-site trial or hearing support, including managing trial exhibits, coordinating witnesses, assisting with direct and cross-examination materials and other pertinent trial presentation materials, and summarizing trial testimony
• Supervise junior paralegals and document clerks during trial preparation and proceedings

Requirements

• 5+ years of litigation paralegal experience with management of large-scale discovery processes and document review. 
• Bachelor’s degree and/or completion of paralegal program of study preferred, or clear demonstration of equivalent knowledge and skills in accordance with state requirements, including:
• •  Exceptional time and task management abilities.
• •  Meticulous attention to detail and commitment to producing high-quality work.
• •  Excellent written and oral communication skills at a post-college level.
• Advanced proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) for drafting and editing complex documents, spreadsheets, and communications. 
• High attention to detail and sensitivity to confidential materials, able to follow instructions, work at a fast pace, and prioritize tasks
• Proficiency in the use of eDiscovery document review platforms, specifically Relativity.
• Proficiency in the use of legal research (Westlaw, LexisNexis) and document retention databases (NetDocuments), and other legal research platforms to conduct legal and fact research for the effective management of complex evidence and case files.
• Availability for overtime as needed to meet deadlines and support trial schedules.