Job Title: Legal Administrative Assistant

Location: Dallas TX 75201

Salary/Payrate: $75K-$90K annually and AWESOME benefits!!!

Work Environment:  Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

3+ years legal experience to support members of the Firm, associates and paralegals in the areas of Corporate, Intellectual Property, Litigation, and Real Estate. Candidates should possess excellent communication and organizational skills. LAA will work directly with attorneys to prepare, review/edit and efile case pleadings, assist with case projects, maintain case calendar, and maintain case files. In addition, the LAA will provide coverage at the reception desk on an as needed basis. 

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
• Assist with managing professionals’ appointments, meetings (external and internal), client deadlines, etc.
• Schedule domestic and foreign travel, including flights, hotels and/or car rentals.
• Track, organize, and process reimbursements, business intake, invoices, and check requests.
• Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
• Perform routine filing, photocopying, scanning, compiling, and distributing of documents.
• Identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, and billing.
• Operate independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner.
• Enter attorney time and perform the monthly billing process for assigned matters under the direction of the Finance department
• Organize and index correspondence, memoranda, attorney notes, pleadings and other legal documents.
• Answer telephones and sort mail
• Interact with clients and maintain files

SKILLS NEEDED TO BE SUCCESSFUL

• Have exceptional administrative and word processing skills.
• Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work.
• Must be able to work well independently while handling complex situations, analytical, and proactive.
• Experience with document management systems.
• Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.
• Able to proofread typed material for contextual, typographical or semantical errors.
• Commitment to providing superior customer service
• Ability to work well under pressure.
• Completion of a bachelor's degree preferred
• 3+ years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred
• Strong working knowledge of Microsoft Word, Excel and PDF Editing required; knowledge of iManage, PowerPoint, and Federal and State Court Electronic Filing a plus.  
• Notary preferred