Job Title: Legal Personnel & Operations Coordinator

Location: San Francisco, CA 94105

Salary/Payrate: $70K to $85K annually plus bonus and AWESOME benefits!!!

Work Environment: Hybrid (#1 of days WFH)

Term: Permanent / Fulltime 

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION



#LI-SD1

Our client, an AMLaw 50 firm, is looking to hire a Legal Personnel & Operations Coordinator at their offices in San Francisco, CA 94105. This is a full time, direct hire role paying an annual salary of $70K to $85K plus a performance-based bonus and excellent benefits package. The role requires a bachelor’s degree and will allow for remote work one day a week.

The Legal Personnel and Operations Coordinator will support all Legal Personnel, Office Operations and Legal Recruitment functions in the San Francisco office. This is a highly visible position requiring well-developed organizational and communication skills. Acting on their own initiative and direction, the person will handle a wide range of tasks and interact with personnel at all levels in a fast-paced environment. With great attention to detail, the candidate will need to be flexible, proactive and efficient, while exhibiting a high level of professionalism and confidentiality and provide exceptional client service. The role includes the following fundamental duties

• Legal Personnel
• Coordinate attorney onboarding, integration and offboarding processes
• Assist with all legal personnel initiatives, including evaluations, bar renewals, memberships and sponsorships
• Assist other members of the Legal Personnel team and Assigning Partners in associate work allocation processes
• Prepare regular reports and statistics
• Serve as office liaison for the Professional Development & Training team; manage logistics for trainings; coordinate with larger Training team on training offerings
• Office Operations and Administration
• Oversee daily office operations, including scheduling, supplies management,  vendor coordination and other facilities-related tasks
• Liaise with landlord and outsourced vendor relationships; assist with maintenance and safety issues
• Oversee all front of house operations; reception, food service, conference room support
• Monitor operational expenses and support budget tracking; prepare expense reports
• Manage office calendar and collaborate effectively with others to coordinate scheduling needs
• Coordinate with Human Resources, Operations, Practice Services and Guest Services as it relates to new hires, practice assistant assignments, in-office moves and visitors; prepare reports
• Organize office events, including department specific outings, associate morale events, and other functions
• Legal Recruitment
• Law Student Recruitment
• Coordinate the law student recruitment process including interviews, offer dinners, recruiting events, evaluations and correspondence
• Coordinate the processing of candidate resumes, maintenance of recruitment database and candidate files
• Summer Associate Program
• Coordinate and attend all summer program events
• Support summer associate assignment process
• Coordinate attorney evaluations and reviews 
• Other duties, special projects and tasks as requested

Required Skills:

• Bachelor’s degree and a minimum of 3-5 years of related work experience, preferably in a legal or professional services environment
• Ability to proactively and efficiently handle multiple tasks and priorities, in a deadline-driven environment
• Ability to work effectively in a team environment and to interface with professionals at various levels
• Must possess outstanding interpersonal skills and highly developed organizational abilities with a meticulous attention to detail
• Must possess strong written and oral communication skills
• Must exercise discretion and judgment
• Resourceful, driven attitude with a genuine desire and energy to use a “whatever it takes” approach to ensure team success
• High proficiency with Word, Excel, PowerPoint and Outlook 

Requirements: 

• This role requires in-office attendance four days per week with the ability to work remotely one day per week
• Ability to engage in off-site travel as required to meet job demands and firm needs