Job Title: Legal Administrative Assistant (3 openings)

Location: Century City 90067, LA 90071, San Francisco 94111, Palo Alto 94301

Salary/Payrate: $90–115K, bonus and AWESOME benefits!!!

Work Environment: HYBRID – 3 days in the office/2 WFH

Term: Permanent / Fulltime

Bachelor’s degree required: no

Referral Fee: AMS will pay $500 should the person you refer gets hired



JOB DESCRIPTION #LI-KG1

The Legal Administrative Assistant will be responsible for providing extensive administrative support to associates in litigation, corporate, and real estate practices throughout the State of California.

This role reports to the Director of Administration, taking daily direction from their assigned attorneys and Legal Administrative Coordinators.

Responsibilities include:

• Arranging office meetings, conference room set ups, conference calls, catering, and equipment.
• Drafting letters, spreadsheets, presentations, and shells/templates, including complex formatting and preparation of documents for filing in various courts through attorney service and e-filing portals.
• Preparing tables of authorities, exhibits, declarations and proposed orders, declarations and [proposed] orders.
• Coordinating and scheduling depositions.
• Coordinating domestic and international travel through firm travel agency.
• Researching and obtaining information, facilitating the completion of forms and processes, and other administrative tasks, including processing invoices, reimbursements, and entering and reviewing time.
• Creating, editing, and proofreading legal documents, spreadsheets, and other materials.
• Maintaining client lists, contact lists, and a filing system.
• Preparing closing binders and signature packets, Docusign and redlining.
• Assisting associates with preparing pleadings for filing by the firm’s e-filing team.

Qualifications:

• Successful candidate must possess the ability to work effectively with various courts, agencies, firm departments and offices, engage resources in an appropriate manner and complete other job duties as assigned.
• Comfortable functioning within a team environment. Effectively works with peers to ensure the highest level of associate support. High initiative is important since each team member is expected to self-assign requests and carry their fair share of the workload. Team members must develop a competency for using an intake/ticketing application to aid in the flow of work.
• A comprehensive knowledge of legal office procedures; demonstrates initiative and good judgment in handling tasks in a timely and professional manner with limited supervision.
• Strong interpersonal, verbal, and written communication skills.
• Excellent attention to detail, organization, and the ability to prioritize multiple tasks and problem solve while remaining calm in deadline-driven situations.
• Candidate will also exhibit a work ethic of punctuality and reliability. Excellent grammar, punctuation, proofreading and spelling skills is integral.
• Ability to exercise discretion with confidential and sensitive information.
• Ability to work overtime as necessary.

Experience:

• College degree preferred.
• 5 years of experience supporting litigation and/or transactional attorneys at a law firm. Litigation experience is highly preferred.
• Highly proficient in Microsoft Word, Excel, and PowerPoint.
• Experience in Adobe, Workshare Compare, Best Authority, Chrome River, iManage and Litera Forte preferred.

Our client will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $90–115K. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Locations:

Century City, Los Angeles, San Francisco, Palo Alto