Job Title: Business Operations Coordinator (Accounts Payable)

Location: NY, NY 10022

Salary/Payrate: $20-$30/hour

Work Environment: Hybrid 1 day WFH, Friday)

Term: Contract (2-5 months)

Bachelor’s degree required: Yes / No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Resource will to support key IT Business Operations responsibilities, with a primary focus on IT Vendor Lifecycle Management (Onboarding, Contract Administration, Invoice Processing & Payment Inquiries). This role will help maintain continuity across invoice intake, review, coding, vendor onboarding / setup, payment coordination, and SLA tracking to ensure vendor payments continue to be processed accurately and on time.

Responsibilities:

• Facilitate IT vendor payment and invoice processing to support timely and accurate payment activity.
• Match, code, and enter invoices to the appropriate ledger and department cost codes.
• Review vendor invoices and supporting paperwork for accuracy, completeness, and appropriate authorizations.
• Process new vendor requests, wire transfers, and ACH forms as needed.
• Onboard new vendors in SAP to ensure vendor invoices can be processed timely when submitted.
• Serve as Contract Administrator for IT new and renewal agreements in ServiceNow.
• Retrieve monthly AT&T and Verizon Wireless invoices through their respective vendor portals.
• Collaborate with the Accounts Payable Department on invoice payment status and follow-up items to help ensure payment SLAs are met.
• Monitor Hot List Vendors to help ensure payment timelines remain below 30 days and escalate items as needed.
• Provide administrative support to the IT Events Team, including processing purchase orders, coordinating event credentials and responding to ad hoc requests to support event delivery team.

Qualifications/Requirements:

• Strong Communication Skills - Knows how to deciminate information quickly and responds accordingly. Knows when to ask questions for clarity and understanding while also independently able to assess urgency and escalations as needed.
• Excellent Organization Skills – Demonstrated by ability to understand tasks and deliverables, self organizing, execute tasks and is adept at rolling up sleeves to pitch in and ‘get it done’.
• Customer Centric – Understands urgency in matters, excellent follow up skills and close the loop with stakeholders.
• Growth Minded – Driven by curiosity to learn, solve, deliver meaningful results. Inclined to utilize emerging technology (e.g. AI Tools; Claude & CoPilot) and ability to understand the systems used to execute and/or enhance work outcomes/outputs.