Job Title: Senior Billing Coordinator

Location: Chicago IL 60606, New York NY 10020; Atlanta 30308; Washington DC 20006

Salary/Payrate: $75K-$85K Atlanta and Chicago; 90K-102K New York; 85-93K DC and AWESOME benefits!!!

Work Environment:  Hybrid (Currently 1 day in office per week – Tuesdays)

Term: Permanent / Fulltime

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-BK1

Under supervision of the Billing Manager, the Senior Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices. Responsibilities include coordination with partners, secretaries and responsible attorneys to manage time entries and edits, adjustments, write-downs, rate management and bill posting. Will submit bills via the Elite e-billing Hub and ensure invoices that require electronic invoicing are submitted timely. The Senior Billing Coordinator is expected to perform all job duties with a commitment to providing optimal service to clients, attorneys and co-workers, while producing a high quality work product.

Responsibilities

• Monthly generation and distribution of proformas for attorney review
• Edit cost, time and narratives as required by clients and billing attorneys
• Preparation of final billing for review by billing attorney prior to sending to client
• Submission of electronic billing files to various third party vendors using the Elite e-billing Hub
• Work with billing attorney and their assistants to resolve billing issues
• Generation of time and billing reports upon attorney request
• Pro-actively monitor aging of client’s unbilled fees and costs and address with assigned billing attorneys
• Pro-actively monitor aging of client’s billed fees and costs to ensure payments are received from clients
• Assist Finance department with identification and reconciliation of payments received
• Ensure that requests for special rates and alternative fee arrangements are communicated to the Pricing Committee for review and ultimate disposition
• Maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing
• Support client and partner requests for accrual information that is timely and accurate.
• These duties may be ongoing or adhoc in nature
• Other duties as may be assigned to fully meet the requirements of the position

Experience & Qualifications

• College degree preferred or equivalent work related experience
• 5+ years’ legal billing experience
• Expertise with Elite Enterprise, 3E or Aderant,
• Expertise with MSWord and Excel
• Experience with e-billing hub and navigating e-billing websites
• Excellent verbal and written communication skills
• Must be detail oriented with excellent organizational and communication skills
• Must be able to collaborate with team and meet departmental deadlines
• Flexibility to work overtime as needed
• Must be able to prioritize multiple projects for several Partners in a fast-paced environment
• Ability to work independently and meet numerous deadlines