Job Title: Billing Coordinator

Location: New York, NY, 10001

Salary/Payrate: $75K-$85K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 days onsite/2 remote)

Term: Permanent

Bachelor’s degree required: Yes

Referral Fee: $500.00

JOB DESCRIPTION #LI-SD1

Our client, a well regarded International law firm, is looking for a Billing Coordinator to manage the setup, transmission, and resolution of issues related to the Firm's electronic billing processes. This in-office role, based in their New York office, involves close collaboration with the Client Accounting team and adherence to department service guidelines.

Responsibilities:

• Coordinate all aspects of the Firm's electronic billing processes: setup, transmission, and problem resolution.
• Prepare electronic bills in LEDES format using Aderant Expert software.
• Submit timekeeper and rate approvals as needed.
• Ensure e-bills align with Outside Counsel Guidelines by interacting with billing personnel.
• Transmit electronic bills via third-party websites or other client-specified methods.
• Monitor and resolve discrepancies or rejections in submitted invoices.
• Verify e-bill transmission and maintain supporting documentation.
• Resolve issues like rejections, deductions, and appeals, collaborating with relevant staff, partners, and clients.
• Submit accruals and budgets to clients.
• Respond to inquiries from clients, vendors, partners, and staff regarding electronic billing.
• Communicate emerging issues to supervisors, including e-bill submission challenges and workload concerns.
• Enhance knowledge of client-specific procedures and processes.
• Maintain effective teamwork and compliance with Firm policies.

Skills & Qualifications:

• Proficiency in relevant software (Outlook, Excel, PowerPoint); ability to learn new systems.
• Familiarity with ADERANT Expert, electronic billing vendor websites, and LEDES billing formats.
• Technical aptitude for learning new skills.
• Strong analytical and troubleshooting abilities.
• Excellent attention to detail, organizational skills, and the ability to prioritize.
• Effective communication skills (oral and written) and strong interpersonal abilities.
• Capability to handle multiple projects and work under pressure.
• Flexibility to adjust work hours to meet business needs.

Work Environment:

• In-office position based in the New York office.
• Requires adherence to Firm's operational standards and confidentiality requirements.
• Collaboration within a team-focused environment while managing independent responsibilities.