Job Title: Events Specialist

Location: Dallas, TX 75201

Salary/Payrate: $60K-$75K

Work Environment:  Onsite

Term:  Direct Hire

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-SD1

Our client, a well-regarded Texas based law firm, is looking for a Digital Marketing & Brand Manager to join their team.

The Events Specialist oversees the planning and execution of all in-person events, both internal and client-facing across the firm’s Dallas, Houston, and Waco offices. This role manages event concepts, logistics, programming, and vendor relationships to strengthen the firm’s brand presence.

RESPONSIBILITIES

Firm Events

• Coordinate all firm-hosted events, including client entertainment, partner retreats, office openings, CLEs, seminars, offsites, and other functions.
• Manage logistics: venue research and booking, vendor and building coordination, RSVP tracking, inquiries, and on-site troubleshooting.
• Partner with marketing and business development teams to promote events and enhance brand visibility.
• Conduct post-event reviews, budget analysis, and ROI reporting.

Internal Events

• Plan internal activities such as holiday parties, retreats, internal CLEs, monthly lunches, and social gatherings.

Marketing & Business Development

• Collaborate with teams to achieve target attendance and event impact.

ESSENTIAL FUNCTIONS

• Manage all event requirements: catering, AV/tech, transportation, and related needs.
• Handle site selection, RFPs, and contract negotiations.
• Oversee budgets, timelines, reconciliations, and reporting.
• Produce and organize event materials, signage, attendee lists, collateral.
• Compile post-event summaries including attendance, costs, ROI, and recommendations for improvement.

SKILLS & KNOWLEDGE

• Familiarity with meeting management, hospitality operations, and travel programs.
• Experience with ContactEase, Vuture, or similar tools is a plus.
• Strong site-selection expertise and venue coordination background.
• Ability to multitask across multiple simultaneous events.
• Demonstrated success in managing event financials and communicating ROI.

REQUIRED EXPERIENCE

• 8+ years in event planning and client entertainment.
• Proven ability to build and manage vendor and hospitality networks.
• Experience with email marketing tools, CRM systems, and event software.
• Skilled in contract negotiation, liability reduction, and cost control.
• Strong budget management and invoice reconciliation skills.
• Law Firm experienced preferred.