Job Title: Litigation Legal Secretary

Location: Santa Monica, CA 90401

Salary/Payrate: $85-$105K annually 

Work Environment: Hybrid (2 days a week onsite)

Hours: 8:30AM to 5PM

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee:  $500 - Refer qualified colleague, friends, or family.

JOB DESCRIPTION #LI-SD1

Our client is looking to hire a Litigation Legal Secretary at their offices in Santa Monica, CA 90401. This is a full-time role paying an annual base salary of $85K to $105K plus a performance-based bonus and excellent benefits package. Candidates should possess 5+ years of experience working as a Litigation Legal Secretary. Experience with Compulaw and Calendaring would be a plus.

The Litigation Legal Secretary provides primary support and general assistance to attorneys and other personnel and strictly adheres to the ethical standards of confidentiality. The Legal Secretary assists attorneys in maximizing their effectiveness and their productivity. The Legal Secretary must have knowledge of office equipment, formatting of all documents, legal procedures, and specialized terminology. The Legal Secretary must also be able to handle the demands and pressures of a fast-paced environment, handle detail-oriented tasks and can handle multiple projects simultaneously. The Legal Secretary must have excellent written and oral communication skills. It is expected that the Legal Secretary will be technically savvy and will pay strong attention to time management. The Legal Secretary always maintains a professional demeanor and appearance and works with clients, co-workers, and others in a cooperative, pleasant, and respectful manner.

Required Duties:

• Completes assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons
• Coordinates and manages conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary
• Assists attorneys with arranging and preparing for depositions
• Demonstrates extensive experience with e-filing in administrative, state, and federal courts
• Files all pleadings with the appropriate courts (electronically or via messenger service).
• Serves all documents timely.
• Maintains and organizes physical and electronic attorney files in accordance with firm policies, practices and procedures
• Follows up to ensure all filings and services are complete.
• Sends out all correspondence with enclosures timely, creates envelopes and sends out all cc’s accurately.
• Maintains expertise in Word, including general formatting, styles, generation of Tables of Contents and Tables of Authorities.
• Facilitates completion of document productions and maintains client files
• Communicates/Interacts with clients, courts, and attorneys effectively and timely
• Possesses knowledge of Compulaw
• Manages multiple calendars, appointments, and travel arrangements, as needed
• Prepares travel/expense reimbursements
• Responds to attorney requests for objection dates, files dates, etc...
• Assists others as needed
• Performs other tasks as requested