Job Title: Legal Executive Assistant

Location: New York, NY 10022

Salary/Payrate: $85K–$120K annually + bonus + excellent benefits

Work Environment: Onsite – 5 days/week

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $1000 should the person you refer gets hired

JOB DESCRIPTION

Our client, a highly regarded law firm, is seeking a Legal Executive Assistant to provide high-level administrative and executive support to senior partners and attorneys in their New York office. This role operates in a fast-paced, transactional environment requiring exceptional organization, professionalism, and the ability to manage multiple priorities with urgency and precision.

Key Responsibilities

• Provide comprehensive administrative support to senior partners and 4–5 attorneys
• Open new client matters and coordinate with internal departments to ensure compliance with firm procedures
• Maintain and update client information within CRM systems
• Prepare, edit, and finalize correspondence, agreements, retainer letters, and audit documentation
• Draft and create PowerPoint presentations and other client-facing materials
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements, including detailed itineraries
• Coordinate meetings, conferences, and events, including logistics and scheduling
• Prepare expense reports, check requests, and enter attorney time as needed
• Maintain client files, CLE records, and organize documentation within document management systems
• Manage email filing, document organization, and preparation of binders and materials for attorneys
• Answer and direct calls, coordinate Teams meetings, and support daily office operations
• Assist with administrative overflow, reception backup, and ad hoc projects, including occasional personal support for partners

Qualifications

• Seeking 6-7 years current/prior experience supporting senior attorneys or executives within a law firm or professional services environment REQUIRED
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Demonstrated ability to work independently, take initiative, and problem-solve effectively
• High level of professionalism, discretion, and ability to handle confidential information
• Strong interpersonal and communication skills with a client-service mindset
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Detail-oriented with strong proofreading and document formatting skills
• Team-oriented with willingness to collaborate and support broader administrative staff

Additional Details

• Fast-paced, high-volume transactional practice requiring responsiveness and attention to detail
• Role offers exposure to a wide range of industries and clients
• Ideal candidate is proactive, polished, and thrives in a demanding, professional environment