Job Title: Legal Administrative Assistant

Location: Irvine, CA 92612

Salary/Payrate: $90K-$130K, bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH after ramp up)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: $1,000 - should your referral start with our client

JOB DESCRIPTION

The Legal Assistant will perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist and support several attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed, delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.

• Delegate attorney work to appropriate departments.
• Prepare practice-specific documents, paper court filings and e-filings, and update electronic pleading/correspondence/closing folders.
• Screen telephone calls and take messages for attorneys when requested. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney-client relationship.
• Read, sort and date incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.
• Schedule and calendar meetings and deadlines for attorneys. Calendar court docket and case updates in Milana (calendaring system).
• Assist other legal assistants and attorneys in the practice group team as time permits and as requested by other attorneys, the Regional Office Administrator or Human Resources.
• Review pro forma reports and make electronic revisions, when requested.
• Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.

Knowledge, Skills and Abilities Required

• Excellent spelling and proofreading skills
• Intermediate Microsoft Word skills
• Typing (45+ wpm)
• Effective delegation and collaboration skills
• Recent knowledge of court filing procedures, including electronic filing
• Ability to organize, prioritize and produce quality work
• Ability to effectively multi-task
• Excellent interpersonal communication skills, both verbal and written
• Adaptable to changing demands from multiple people
• Detail and deadline oriented
• Self-motivated and flexible to complete assignments in a timely manner
• Strong team-working abilities

Knowledge, Skills and Abilities Desired

• MS Excel
• Intapp Flow
• iManage
• Chrome River
• PDF conversions and manipulations
• Milana

Education and Experience

• High school diploma or equivalent required.
• 3 - 5 years of experience in similar field required. Previous law firm experience preferred.
• Previous law firm experience preferred.