Job Title: Administrative Assistant

Location: Sacramento CA 95825

Salary/Payrate: $60K-$70K annually and AWESOME benefits!!!

Work Environment:  Onsite

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-JR1

Our client is a fast-paced, client-focused workers’ compensation law firm committed to delivering top-tier legal representation and results. They are seeking a motivated and proactive Administrative Assistant who is looking to grow into a Legal Secretary role.

Position Summary

As an Administrative Assistant, you will play a critical support role on our legal team while learning the ins and outs of legal calendaring, e-filing, and docketing. This is an ideal opportunity for an administrative professional with 3+ years of experience who is eager to grow into a more specialized legal support role.

Key Responsibilities

• Provide general administrative support to attorneys and legal staff
• Prepare, edit, and proofread correspondence and basic legal documents
• Answer and direct phone calls, manage emails, and handle client inquiries
• Schedule and coordinate meetings, hearings, and deadlines
• Organize and maintain paper and electronic filing systems
• Assist with legal calendaring and tracking deadlines
• Support e-filing and document management for legal cases (training provided)
• Perform data entry and maintain case management systems
• Take initiative to anticipate team needs and follow up on tasks

Growth Path (Training Provided)

• Learn and assist with:
• Legal Calendaring and case deadline tracking
• Docketing of legal documents and hearings
• E-Filing with California state systems (e.g., EAMS)

Requirements

• 3+ years of experience in an administrative support role
• Strong organizational and time management skills
• High attention to detail and accuracy
• Excellent verbal and written communication skills
• Tech-savvy and proficient in Microsoft Office (Word, Outlook, Excel)
• Positive, proactive, and self-motivated ("go-getter" attitude)
• Ability to work independently and as part of a collaborative team
• Experience in the medical or healthcare industry is a plus
• Prior exposure to legal environments or legal terminology is a plus

Preferred Qualifications

• Interest in a long-term legal support career path
• Familiarity with workers' compensation processes is a bonus
• Willingness to take initiative and continuously learn new legal tools and procedures