Job Title: Litigation Legal Secretary

Location: NY, NY 10020

Salary/Payrate: $100K-$125K and AWESOME benefits!!!

Work Environment:  4-5 Days Onsite

Term: Permanent

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Please send your resume in Word format if you are interested in a Litigation Legal Secretary opening with a law firm located in NY, NY 10020. Salary in the $100K-$125K range + AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

RESPONSIBILITIES

• Execute precise e-filings across New York State, Federal and Appellate courts, ensuring strict adherence to specific jurisdictional rules and deadlines
• Format and finalize high-volume legal documents, including pleadings, briefs and appellate filings, featuring automated Tables of Contents and Tables of Authorities
• Collaborate closely with the Docketing team to monitor and meet all court-mandated and discovery-related dates
• Lead the conflict check process, prepare engagement letters and maintain digital case files in compliance with firm-wide Information Governance policies
• Maintain case management of client files adhering to the Firm’s Information Governance policies and administrative best practices
• Manage calendar, travel and support logistics for meetings, depositions, mediations, arbitrations and trials, including venue arrangements and necessary services (e.g., catering, technology, court reporters)
• Strategically delegate administrative tasks to support staff and provide high-level backup for other litigation secretaries to maintain firm-wide productivity

QUALIFICATIONS:

• High School Diploma or equivalent is required, Bachelor’s Degree preferred
• A minimum of five to seven years of litigation secretary experience directly supporting fast-paced litigation attorneys is required. Previous experience supporting construction litigation claims experience is preferred
• Recent experience and strong working knowledge of legal terminology, legal and court proceedings, including State and Federal court filing processes/systems
• Extensive experience with managing tracked changes, formatting complex, multi-paged documents, such as pleadings, briefs, tables of contents, tables of authorities and liens
• Experience supporting multiple attorneys simultaneously
• Strong ability to multi-task, prioritize work and communicate workload challenges to attorneys and/or administrative manager
• Advanced knowledge of Microsoft Office and various legal software applications (e.g., iManage, Litera Compare, ChromeRiver, etc.)
• Superior communication and interpersonal skills, enabling credible and diplomatic interactions with all levels of the Firm and clients and effective collaboration
• Exceptional organizational, grammar, spelling and proofreading skills to support fast-paced administrative responsibilities