Job Title: Legal Administrative Assistant

Location: Scottsdale, AZ 85260

Salary/Payrate: $60K-$70K annually and AWESOME benefits!!!

Work Environment:  Onsite

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client is seeking a highly organized, detail-oriented Legal Administrative Assistant to support their attorneys and legal team in the day-to-day operations of the firm. The ideal candidate will possess strong administrative skills, be proficient with e-filing in state and federal courts, and have the ability to manage multiple tasks and deadlines. While previous experience in plaintiff litigation is not required, pre-litigation and litigation experience is required. Knowledge of insurance litigation is highly preferred. This role demands a proactive individual who thrives in a fast-paced environment, maintains professionalism, and is willing to learn and adapt as needed.

Key Responsibilities:

• Manage and maintain attorneys' calendars, ensuring all deadlines are met and appointments are scheduled.
• Handle state and federal e-filing in various jurisdictions, ensuring accurate and timely submissions.
• Assist in the preparation and organization of legal documents, including pleadings, discovery, and motions.
• Provide administrative support to attorneys in pre-litigation and litigation matters, assisting with case management, document review, and communication with clients.
• Maintain detailed client files and ensure all documents are properly indexed and organized.
• Communicate with clients, opposing counsel, and court personnel as necessary.
• Perform other general administrative duties, including filing, document preparation, and data entry.

Qualifications:

• 5+ years of legal experience in a law firm with litigation procedure knowledge
• Proficiency in court filings; experience filing in several states would be preferred but not required
• Experience in maintaining multiple calendars, court deadlines in Law Toolbox or similar software, coordinating meetings, and handling email correspondence with proactive follow-through
• Proficiency in Microsoft Office; experience with Net Documents and Centerbase or similar software to ensure accurate filing, data entry, and retrieval
• Excellent writing skills to draft legal documents, memos, and correspondence.
• Strong interpersonal skills combined with professional phone etiquette to communicate effectively with clients and legal vendors