Job Title: Executive Assistant

Location: Seattle, WA 98101

Salary/Payrate: $90K-$100K, bonus and AWESOME benefits!!!

Work Environment: 100% Onsite

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Please send your resume in Word format if you are interested in an Executive Assistant opening with a law firm located in Seattle, WA 98101. Salary in the $90K-$100K range and AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

Client is seeking an Executive Assistant for its Seattle office. This position will provide executive and administrative support to the Managing Partner and will serve as a liaison to senior management teams. The ideal candidate will be outgoing and positive by nature, have a strong desire to work closely within a team, be able to jump in where needed and take effective action without having to know the total picture, react in a helpful manner and with urgency to situations and events that require a quick response or turnaround, and have the ability to easily switch gears. The position will involve regular exposure to confidential material and requires a high level of professionalism, organization, discretion, and integrity. Looking for someone who is very straightforward, positive, and proactive, and enjoys working in teams.

QUALIFICATIONS

• 3-5 Years of executive assistant experience in a law firm setting.
• A Depth of understanding of legal concepts, terminology, and case flow.
• Bachelor’s degree or equivalent experience.
• Proactive, self-starter, self-manager, with tenacity in finding solutions to problems with tact and diplomacy.
• Able to multi-task and work independently with a high level of accuracy.
• Ability to handle sensitive situations and confidential information with discretion.
• Effective time management skills: ability to organize and prioritize efficiently.
• Work well with people at all levels inside and outside the firm.
• Ability to understand problems, think critically, and identify creative solutions.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint); advanced skills preferred.

RESPONSIBILITIES:

• Managing an active calendar of appointments.
• Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
• Plan, coordinate, and manage the attorney’s schedule.
• Work cooperatively with others in the firm to disseminate information on behalf of the Managing Partner.
• Work closely and effectively with the Managing Partner to keep them informed of upcoming commitments, responsibilities, and critical information related to the firm and active cases.
• Manage a variety of special projects.
• Prioritize conflicting needs and deadlines proactively and efficiently.
• Manage monthly expense report.
• Proofread and edit communications, presentations, and reports for Managing Partner and other senior leadership as needed.
• Schedule internal and external meetings (coordinates meeting logistics: presentation materials, technical support, conference rooms, tracking attendees, catering, etc.)
• Compile and analyze data.
• General office duties, including administrative recordkeeping, mail, copy, and scan projects.
• Offer support and assistance to other departments and employees as needed for special projects and/or events.